Administrative Officer Jobs in New York, NY

Full job description

***This is not a virtual position, you must live within the duty location or be willing to relocate within a variable distance***

Major duties include but are not limited to:

Acts as Contracting Officer's Representative (COR) for assigned contracts;

Prepares contract packages;

Reviews all outside contracted services to ensure appropriate, high quality workmanship;

Acts as budget and financial advisor;

Develops, formulates and provides all necessary data for annual budget forecasting;

Exercises funds control authority and establishes internal control procedures to ensure funds are used in accordance with operating plans;

Researches and reviews invoices for validity, completeness and accuracy of account data;

Acts as timekeeper for employees using VA time and attendance systems;

Provides for the full administration of reporting, evaluation and requirements related to accreditation of medical centers;

Conducts internal review, quality and productivity initiatives for biomedical engineering services; And

Performs other related duties as assigned.

Work Schedule: Monday-Friday; 8:00am-4:30pm

Recruitment and Transfer Incentives: Not allowed

Financial disclosure report: Not required

requirement

Conditions of Employment

You must be a US citizen to apply for this job

Selective Service registration required for males born after 12/31/1959

You may have to serve a probationary period

Subject to background/security investigation

Selected applicants must complete an online onboarding process

Participation in the Seasonal Influenza Immunization Program is Required for All Department of Veterans Affairs Health Care Personnel (HCP)

Participation in the coronavirus disease 2019 (COVID-19) immunization program is required for all Veterans Health Administration health care personnel (HCP) - see "Additional Information" below for details.

qualification

To qualify for this position at the GS-9 level, you must meet one of the following:

Experience: You must have at least one (1) full year of specialized experience in the Federal Service equivalent to at least the next lower grade level (GS-7) that has given you the specialized knowledge, skills, and abilities necessary to perform successfully. The duties of an administrative officer, and are usually of or related to the work of the position filled. Creating special experience reports; scheduling meetings; Submitting requests/work orders; preparing timecards for submission and processing; solving timekeeping problems; Preparing and submitting requisitions for recruitment,

Promotion, reassignment, and disciplinary action; Managing and balancing the financial aspects of the general fund control point and procurement process. Note: Experience must be fully documented on your resume and must include job title, responsibilities, month and year start/end dates, and hours worked per week. ~or~

Education: Successfully completed a master's or equivalent bachelor's degree or two (2) full years of progressive higher-level graduate education leading to such degree or LL.B., J.D., if related, which demonstrates the requisite knowledge, skills and abilities. To work as an administrative officer. This education must have been obtained from an accredited college or university. Note: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be submitted without documentation. ~or~

Combination: An equivalent combination of successfully completed graduate level education (after the first year) and specialized experience described above, which may be used to meet the total experience requirement for this grade level. The education component must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to perform the duties of an administrative officer. Note: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be submitted without documentation.

As part of the assessment questionnaire for this position you will be rated on the following skills:

Administration and Management

decision making

Technical efficiency

Important: A full year of work is considered 35-40 hours of work per week. All experience listed on your resume must include month and year start/end dates. Part-time experience will be credited based on time spent on appropriate activities. Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours per week spent in such employment.

Experience includes national service programs (eg, Peace Corps, American Corps) and other organizations (eg, professional; philanthropic; religious; spiritual; community; student;

ocial). Volunteer work helps build critical skills, knowledge and expertise and can provide valuable training and experience that translates directly into paid employment. You volunteer All qualifications including experience will receive credit for experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

education

Important: A transcript must be submitted with your application if you based all or part of your qualifications on education.

Note: Only education or degrees from colleges, universities, schools or institutions accredited by the US Department of Education may be used to qualify for federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you used foreign education to meet eligibility requirements, you must send a certificate of foreign equivalency with your transcript to receive credit for that education. For more information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Physical Requirements: Work is primarily sedentary, although some light physical exertion may be required. Work environments involve everyday risks or discomforts that require general safety precautions in places such as offices, meeting and training rooms, and private or commercial vehicles.

Taking service credit for earning annual (vacation) leave: Federal employees receive annual leave at a rate (4, 6 or 8 hours per pay period) based on the number of years they have worked as a federal employee. Selected applicants may qualify for annual leave credit based on prior work experience or military service experience. This credited service can be used to determine the rate at which they accrue annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Considerations: VA encourages individuals with disabilities to apply, including in 5 CFR 213.3102(u), Schedule A, employment of individuals with disabilities (eg, intellectual disability, severe physical disability, or mental disability), and/or 30% or more Disabled veterans with compensable service-connected disabilities. For more information on how to apply using this appointment authority through the Selective Placement Coordinator within the office, contact the Facilities Human Resources Department at (631) 261-4400.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) give qualified displaced Federal competitive service personnel priority over other applicants for competitive service vacancies. To be eligible you must submit appropriate documentation and be well qualified for this position (any veterans must have a final rating of 85 or higher prior to preference points). Information about ICTAP and CTAP eligibility is available on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job vacancy announcement can be used to fill additional vacancies.

According to VHA Directive 1193.01, VHA health care workers (HCP) must be fully vaccinated against COVID-19 as required by law (eg, medical, religious, or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you must be fully vaccinated against COVID-19 and submit documentation of proof of vaccination prior to your start date. The agency will provide additional information on what information or documentation will be required and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you cannot apply online or need to fax a document that you do not have in electronic form, see the following link for information on an alternative application.

convenience

A career with the US government offers employees a comprehensive benefits package. As a federal employee, you and your family have access to a variety of benefits designed to make your federal career highly rewarding. Opens in a new window Learn more about federal benefits.

Review our facilities

Eligibility for benefits depends on the type of position you have and whether your position is full-time, part-time or intermittent. Contact the recruiting agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the above qualifications.

When describing your experience, please be clear and specific. We will not make assumptions about your experience. If our resume does not support your questionnaire answers, we will not allow credit for your response(s).

Your resume and ability to determine whether you are qualified for the position Your responses to the evaluation questionnaire will be reviewed along with the information provided in the negative documentation. If, after reviewing your resume and/or supporting documentation, it is determined that you have outgrown your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Follow all instructions carefully. Errors or omissions may affect your eligibility.

The Department of Veterans Affairs performs pre-employment reference checks as an evaluation method used in the hiring process to verify information provided by a candidate (eg, on a resume or during the interview or hiring process); gain additional knowledge about the candidate's abilities; and assist a hiring manager in making the final selection for a position.

Candidates applying under all US citizenship declarations will be rated and ranked using the category rating system. Eligible candidates will be appointed in a quality department. The categories are defined as follows:

Best Qualified – Applicants with experience that substantially exceeds the minimum qualifications for the position including all electives and who are highly proficient in all job requirements and can perform effectively in the position;

Highly Qualified - Possesses more experience than the minimum qualifications for the position including all electives and who is proficient in most of the job requirements;

Well Qualified - Applicants with experience that meets the minimum qualifications for the position, including all electives, and who are proficient in some, but not all, of the job requirements; And

Qualified - Applicants with experience and/or education that meet the minimum qualifications for the position including all electives.

Veterans' Preference Application: The category rating and selection process gives preference to veterans over non-preference eligibles within each category. Priority is given to eligible applicants who meet eligibility and eligibility requirements and who have a compensable service-connected disability of at least 10 percent listed in the highest quality category (when the position is being filled at the GS-09 grade level of scientific or professional or higher).

It is VA's policy not to deny employment to those who have experienced financial hardship or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for veterans seeking employment with the VA, career development services for our existing veterans, and coaching and reintegration assistance for military service members.

convenience

Review our facilities

Necessary documents

As a new or existing federal employee, you and your family may have access to a variety of benefits. Your benefits depend on the type of position you are in - whether you are a permanent, part-time, temporary or intermittent employee. You may be eligible for the following benefits, however, check with your organization to make sure you are eligible under their policy.

Important: Please make sure your resume includes up-to-date contact information (phone number(s), email address(es), etc.).

To apply for this position, you must provide a complete application package that includes:

Curriculum vitae

The following documents are accepted, and may be required as applicable to your qualifications and/or eligibility for this position. Please use this checklist to make sure you include all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former federal employees), supporting veterans preference. Documentation or ICTAP/ CTAP documentation (for displaced federal employees).

Cover letter

DD-214/Statement of Service

Certificate of Disability (VA)

Off-306

Other (1)

Other (2)

Curriculum vitae

Notice of Termination (RIF)

SF-15

SF-50/Notification of Personnel Actions

copy

Veterans Preference: When applying for federal employment, eligible veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or Sole Survivor Preference (SSP) on the questionnaire. You must provide a legible copy of your DD214(s) showing the date and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be discharged or discharged within 120 days, you must submit documentation of your active duty service that reflects dates of service, character of service (honorary, general, etc.) and dates of impending separation. In addition, disabled veterans and Others eligible for 10-point preference (such as widows or mothers of eligible veterans) must submit an SF-15 "Application for 10 Point Veteran Preference" with the required evidence described on the form. Documentation required for prioritization. For more information about veterans' preferences, please see Feds Hire Vets - Veterans - Job Seekers - Veterans' Preferences.

If you are relying on your education to meet eligibility requirements:

Education must be accredited by an accredited institution recognized by the United States Department of Education to be considered eligible. Therefore, the U.S. Attend and/or award degrees only from schools recognized by accredited institutions recognized by the Department of Education.

Failure to provide all required information as described in this vacancy announcement may result in an ineligible rating or affect the overall rating.

How to apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. Complete application package must be submitted by 11:59 PM (ET) on 11/07/2022 to be considered. Click on https://apply.usastaffing.gov/ViewQuestionnaire/11707565 to preview the questionnaire.

To get started, click Apply Online to create a USA Jobs account or log in to your existing account. Follow the prompts to select your USA job resume and/or other supporting documents and complete the occupational questionnaire.

Click Submit My Answer to submit your application package. Note: It is your responsibility to ensure that your responses and appropriate documentation are submitted before the deadline.

To verify that your application is complete, log into your USAJobs account at https://my.usajobs.gov/Account/Login, select the Application Status link, and then select the More Information link for this position. The application page will display the status of your application, documentation received and processed, and any correspondence sent by the agency related to this application. The virus scan process may take several hours to clear your uploaded documents. To return an incomplete application, log in to your USA Jobs account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA Jobs account or your application will be incomplete.

Agency contact information

VHA National Recruiting Center

the phone

(844)456-5208

VHANationalRecruitmentCenter@va.gov

address

BioMed - Northport VA Medical Center

79 Middleville Road Building 200

Northport, NY 11768

our

Next step

Once your online application is submitted you will receive a confirmation notification via email. After vacancy announcements close, we will review applications according to the department rating system to ensure eligibility and eligibility requirements are met. After review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants will receive a final notification once a selection decision has been made.

You can check the status of your application at any time by logging into your USA Jobs account and clicking Apply. Information regarding the status of your application can be found in the USAJobs Help Center.

Note: Participation in the Seasonal Influenza Program is a condition of employment and required of all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP receive the annual seasonal influenza vaccination or be exempt for medical or religious reasons. Masks are required when exempted from influenza vaccination. Violation of this directive may subject the HCP to disciplinary action, including removal from federal service. HCPs are individuals who, during influenza season, work at a VA location or who come into contact with VA patients or other HCPs as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), residential units, Vet centers and VA-leased medical facilities. HCPs include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and unpaid, full- and part-time employees, intermittent employees, fee-based employees, VA contractors, researchers, volunteers, and health professions trainees (HPTs). They are expected to perform any or all of their work at these facilities. HPTs can be paid or unpaid and can include residents, interns, fellows, and students. HCPs also include VHA workers who provide home-based care to veterans and drivers and other personnel responsible for their VA medical care. Interacts with patients outside the office.

Fair and transparent

The federal hiring process is set up to be fair and transparent. Please read the following guidelines.

Equal Employment Opportunity (EEO) Policy

Reasonable Accommodation Policy

Financial suitability

Selective Service

New employee probationary period

Signatures and false statements

Privacy Act

Social Security Number Request

Necessary documents

Important: Please make sure your resume includes up-to-date contact information (phone number(s), email address(es), etc.).

To apply for this position, you must provide a complete application package that includes:

Curriculum vitae

Cover letter

DD-214/Statement of Service

Certificate of Disability (VA)

Off-306

Other (1)

Other (2)

Curriculum vitae

Notice of Termination (RIF)

SF-15

SF-50/Notification of Personnel Actions

copy

Veterans Preference: When applying for federal employment, eligible veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or Sole Survivor Preference (SSP) on the questionnaire. You must provide a legible copy of your DD214(s) showing the date and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days, you must submit documentation of your active duty service that reflects the dates of service, character of service (honorable, general, etc.) and dates of impending separation. In addition, Disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible veterans) must submit an SF-15 "Application for 10 Point Veteran Preference" with the required evidence described on the form. Documentation required for prioritization. For more information about veterans' preferences, please see Feds Hire Vets - Veterans - Job Seekers - Veterans' Preferences.

If you are relying on your education to meet eligibility requirements:

Failure to provide all required information as described in this vacancy announcement may result in an ineligible rating or affect the overall rating.

help

This job is open

the people

U.S. citizens, nationals, or those who owe allegiance to the United States