Family Assistant / Personal Driver Jobs in California - United Stats .

Jobs Details 

Type : Family Assistant / Driver

Salary : $72,800 - $104,000 a year

Duration : Full time / part time 

Full job description

Personal Assistant/Driver

Job Type: Full Time (40 hours/week), Non-exempt/hours. Weekend availability required

(Saturdays and Sundays required/Available for special occasions/On call as required/Total 40 hours per week)

Compensation:

• $72,800 - $104,000/year, DOE
• Non-Free/Hour
• Discretionary bonus (up to 20%)
• Health insurance
• Paid vacation, sick days
• Provided rest and meal breaks
• Regular review and opportunities for advancement

About us:

Excellence Services LLC is a professional privately owned company providing luxury services exclusively for a HNW family. We help our clients enjoy their lives and encourage employee success. click

Summary:

Primary responsibilities will include ensuring the smooth running of the home office; performing administrative and household tasks; perform driving duties; To provide information support to principals at any time.

Primary Responsibilities:

Household and Home Office:

• Perform weekly walkthroughs using the family checklist to identify action items.
• Schedule and work closely with other employees on various housekeeping projects.
• Maintain a household vendor list. Build strong relationships with vendors.
• Coordinate household staff and assist with monthly scheduling.
• Identify and supervise various housekeeping projects as required.
• Keep an inventory of personal items for principals and restock as needed. Manage PAR list.
• Keep a list of all household supplies (light bulbs, batteries, cleaning supplies).
• Maintain and update household manuals.
• Maintain an approved product list for home and personal items, including sourcing information.
• Shop for household items as needed.
• Submit monthly/weekly purchase orders, get approvals, track orders and delivery status.
• Prepare and submit expense reports.
• Secure accommodation at the end of the day - all doors locked, security systems armed.
• Light housework.
• Answer incoming calls and greet guests.
• Supervise onsite vendors as needed.
• Prepare the home for occasional events. Coordinate with vendors for holiday decorations (Halloween, Christmas).
• Maintain principals' personal Google calendar (separate from professional calendar).
• Schedule a personal appointment. Calendar items forwarded by principal.
• Update and maintain Google contacts. Make sure the data is synced to the phone. click
• Maintain a filing system for household needs (eg, vehicle registrations, maintenance contracts, warranties, contractor bids, etc.).
• Email a daily activity report to principals.
• Purchase gifts, develop and maintain gift trackers, and review and monitor receipts.
• Keep track of birthdays and other important dates.
• Occasional clothing maintenance, eg, schedule tailor, cobbler, etc.
• Work with Travel Concierge and Accountant as needed.
• Plan and coordinate family activities and events.
• Assist with personal archive projects.

Management:

• Safe and secure transportation of Principal.
• Service oriented and attention to detail.
• Maintain vehicle cleanliness: interior and exterior, hand wash on site.
• Maintain vehicle readiness: fuel, tire pressure, service records, etc.
• Prepare and maintain vehicle checklist, pre/post use.
• Prepare/maintain comfort items for principals in vehicles: water, tissues, umbrellas, etc. click

Requirements:

• Bachelor's degree or above.
• Proven experience working as a personal assistant is required.
• Experience working in the hospitality industry or in a family office is preferred.
• Have excellent learning ability and a passion for exploration, research and analysis.
• Vault-like ability to maintain privacy and be super discreet.
• Demonstrate excellent email etiquette, concise and accurate communication.
• Maintain the strictest confidence - Never divulge contact information to principals.
• Strong work ethic, reliable, punctual and honest. Practical and efficient.
• Flexibility to work weekends and evenings.
• Must be very technically savvy. G-Suite experience.
• Resourceful in internet search and online shopping.
• Comfortable with iPhone or Android with texting, camera phone and smartphone apps.
• Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well.
• Positive attitude, team player, able to work well with a large array of high-quality vendors.
• Personable, gracious and courteous, with excellent people skills.
• Excellent command of the English language, both written and spoken.
• Proactively identifies and resolves problems.
• Able to work independently but takes good direction from supervisors. click
• Able to perform physical, hands-on tasks to help housekeeping and staff run the office smoothly. Must be able to lift 40 lbs.
• Flexible and able to accommodate spontaneous changes in routines and plans.
• Able to travel with principals to assist.
• Long-term intentions.
• Employment visa status requires being legally authorized to work in the United States without sponsorship.
• Able to pass an extensive background check, credit and reference check.
• Willing to take a pre-employment physical, psychological exam and drug screen.

Our core values:

• Principal's First*

Highly private clients are the focus, and the principals are the clients.

• learn from mistakes*

Be brave enough to admit the truth. Learn from mistakes and grow. Makes thoughtful choices and changes to avoid mistakes or at least less costly mistakes. High costs or repeated mistakes will lead to disciplinary action. click

• conscientious*

Complete duties conscientiously, effectively and promptly.

• dedication*

be dedicated Keep improving.

• responsible*

Due diligence. Be credible.

• independent*

Think and act independently.

• Endurance*

Do not complain or shy away from assigned tasks. Faces adversity with courage. When the going gets tough, the going gets tough. click

Job Type: Full Time, Part Time

Salary: $72,800.00 - $104,000.00 per year

Benefits:

• Health insurance
• You don't answer

Schedule:

• 8 hour shift
• Monday to Friday

Job Location: A location